Posts Tagged ‘Outlook 2010’

Featured five: Video training for administrative professionals and more

Published by | Saturday, July 21st, 2012

For this edition of featured five free videos, I’ve chosen five sample movies from lynda.com courses in our Business segment, all geared toward the needs of the administrative professional. This weekend a group of those amazing folk who keep business running and thriving is gathering in Texas for their Education Forum and Annual Meeting. The theme of the conference is focused more than ever on education and training, and our Business segment has some excellent follow-up accompaniment to those sessions. (Of course, solid training in business-related topics doesn’t just pertain to administrative pros!)

One of our most popular authors for Business tools training, Gini Courter, will be teaching several sessions at EFAM, and I thought it was a good time to round up some of the excellent training Gini and her fellow lynda.com Business authors have created.

Viewing the task and to-do lists in Outlook from Outlook 2010: Time Management With Calendar and Tasks

In this video, Gini Courter reviews the difference and view options for Outlook’s Tasks and To-Do lists.  If you’re already using Outlook for email, these are definitely features that allow you to turn email into activity. The course focuses on how to use Outlook 2010 to handle both business and personal schedules, from making appointments, to creating and completing tasks, to color-coding calendars and tasks for at-a-glance review.

Responding to Twitter @mentions from Social Media Marketing with Facebook and Twitter

In this video, our popular Social Media Maven Anne-Marie Concepción explains how you can use the @mention feature on Twitter to hear what people are saying or asking about your company. Social media has become a critical activity for many businesses, and Anne-Marie’s course covers not only the fundamentals of social media marketing, but also the basics of creating a top-level online presence.

Choosing the fonts for your Word document from Word 2010 Essential Training

For any business document, the recipients gets their first impression from the way you choose to format your words, particularly which font you choose. In this movie, Gini Courter goes over font formatting in Word documents so you can choose the font that best serves your communication. The course this movie comes from delves into the functionality at the heart of Word: creating, editing, and formatting documents.

Understanding how to hold effective meetings from Effective Meetings

Meetings that feel like a waste of time or a confusing deluge of information are a common occurence. In this movie, Dave Crenshaw discusses the three principles that inform an effective meeting. Dave’s course is focused on establishing a simple, usable framework to get the most from meetings, and provides insight into how to effectively schedule, conduct, and follow up on meetings.

What can you do with InfoPath? from InfoPath 2010 Essential Training

We’ve all had to face forms in our business days that are tedious and complicated to read, let alone fill out correctly. Microsoft InfoPath allows you to develop a clear, beautiful, effective form, so that the information can be gathered and analyzed easily. (And for EFAM attendees, you’ll get an in-depth view from the presenter herself!)

Whether you’re an administrative pro on your way to Texas for EFAM, someone holding down the fort (and holding the fort together) day-to-day, or just a person who wants to thrive in the business environment, the Business segment in our library is dedicated to helping you develop critical skills. Let us know if there are other topics you’d like to see addressed in our library in the future.

Time Management with Outlook 2007 and 2010

Published by | Wednesday, February 1st, 2012

Time management may not be the first thing that comes to mind when you open your inbox, but our two new courses, Outlook 2010: Time Management with Calendars and Tasks and Outlook 2007: Time Management with Calendars and Tasks, suggest that email productivity is well within your grasp.

These courses are designed to help you create appointments and meetings with ease, use flagging and categories to corral all your inbox email, manage tasks and to-dos, and use Outlook Task List options.

Outlook 2007 users will appreciate author Gini Courter’s quick tip on how to create a task from an email (from chapter two of Outlook 2007: Time Management with Calendars and Tasks):

And if you’re using Outlook 2010, check out this handy method of viewing the task list and to-do list (from chapter three of Outlook 2010: Time Management with Calendars and Tasks) :

If your inbox gets a steady stream of email every day, you’ll also appreciate these courses’ solid tips for capturing work in Outlook. Another suggestion from Gini Courter is to sort the items that require your action by priority and the amount of time each will take. This sorting then determines whether you set up a task or a calendar appointment and how you take next steps. For more on this, lynda.com members should check out the Capturing work in Outlook movie in the introduction chapter of both Outlook 2010 and Outlook 2007 time management courses.

My new productivity motto: Enjoy your email, and make your calendar and tasks work for you in the new year!


Interested in more?

• The full Outlook 2007: Time Management with Calendars and Tasks
• The full Outlook 2010: Time Management with Calendars and Tasks
• All business courses on lynda.com
• All courses from Gini Courter on lynda.com

Suggested courses to watch next:
Outlook 2010 Power Shortcuts
Outlook 2010: Effective Email Management
Outlook 2007: Effective Email Management
Time Management Fundamentals
LinkedIn Essential Training

Outlook 2007/2010 shortcut: keeping track of schedules

Published by | Monday, April 11th, 2011


Finding it hard to keep track of your coworkers’ or employees’ schedules? This tutorial from David Diskin shows how to view the schedule of a group of contacts that you define, so that you can have immediate access to that group’s schedule in one place. You’ll find this time-saving tip along with hundreds more in David’s new courses Outlook 2007 Power Shortcuts and Outlook 2010 Power Shortcuts.

Outlook 2007/2010 shortcut: open multiple windows

Published by | Thursday, April 7th, 2011


Want to be able to view your email and calendar (or contacts) at the same time in Outlook 2007 or Outlook 2010? This tutorial from David Diskin shows how you can easily open multiple windows to have all the information you need at your fingertips. You’ll find this time-saving tip along with hundreds more in David’s courses Outlook 2007 Power Shortcuts and Outlook 2010 Power Shortcuts.

Outlook 2007/2010 shortcut: changing the default address book

Published by | Monday, March 14th, 2011

Ever email your boss an email meant for your friend because Outlook pulled the wrong contact from the wrong address book? This tutorial from David Diskin shows how to change the default address book so the one you use most often is the one Outlook searches first. You’ll find this time-saving tip along with hundreds more in David’s new courses Outlook 2007 Power Shortcuts and Outlook 2010 Power Shortcuts.

Outlook 2007/2010 shortcut: Sending text messages

Published by | Monday, February 14th, 2011

Did you know you can send text messages from Outlook 2007 or Outlook 2010? This tutorial from David Diskin shows how to send a text to people on the most common cell phone networks in the U.S. from within Outlook. You’ll find this productivity tip along with hundreds more in David’s new courses Outlook 2007 Power Shortcuts and Outlook 2010 Power Shortcuts.

Outlook 2007/2010 shortcut: find a contact fast

Published by | Thursday, January 20th, 2011

Need to find a contact fast in Outlook 2007 or Outlook 2010? This time-saving shortcut from David Diskin shows how you can get to the contact you need in a matter of seconds. You’ll find this time-saving tip along with lots more in David’s new courses: Outlook 2007 Power Shortcuts and Outlook 2010 Power Shortcuts.

Office 2010 for Business: Focus on Outlook

Published by | Thursday, June 10th, 2010

Karen Fredricks’ favorite feature in Outlook 2010 is its new Social Connector, featured in this tutorial from her course Outlook 2010 New Features.

lynda.com has been rolling out Office 2010 courses since its launch last month, and I’ve been talking with our Office 2010 authors about their experiences with the latest version of Microsoft Office. Today’s Q&A features Karen Fredricks, Customer Relationship Management expert and author of the lynda.com course Outlook 2010 New Features.

Q: An overcrowded inbox is something most people wrestle with. Does Office 2010 have features that make this easier?

A: Absolutely. First of all, if you find that there’s a lot of spam clogging up your inbox, you can change your spam filter settings. That will insure that those messages about your mortgage and various body parts will be automatically sent to the Junk email folder instead of to your inbox. You can also start “training” Outlook by marking individual messages as spam if you’re being bothered by a specific individual or organization. Quick Steps is another cool Outlook 2010 feature designed to whip your inbox into shape. For example, I can create a Quick Step to automatically move all messages with the word “sale” in the subject line to a specific folder and forward a copy to my boss once I’ve read it.

Q: You’re very experienced with contact management software solutions. How is Outlook as a contact manager?

A: Technically Outlook is not a contact manager, it’s a PIM (Personal Information Manager). A PIM allows the user to keep track of emails, addresses, appointments, notes, and tasks. A contact manager makes it easier to track the interactions between you and your contacts. For example, in Outlook you don’t associate an appointment with an individual; with a contact manager you do, which means you can cross-reference your appointments from either your calendar or from a contact record. Some Microsoft Office suites include Business Contact Manager, which adds true contact management functionality to Outlook.

Q: How does Business Contact Manager stack up against other contact management programs?

A: If your business consists of a single employee, or if you work for a large company that doesn’t need to share its contact information, thenBusiness Contact Manager is a nice choice for contact management.  In addition to being free, Business Contact Manager adds in several true contact management functions, including relating contacts to appointments and notes, allowing for project management, creating a pipeline based on sales opportunities, and reporting. However, if you want to share your information with several members of your team, have true mail merge and e-market capabilities, and do a bit of advanced database customization then you’ll want to look at a true contact management system such as ACT!.

Q: What’s your favorite feature in Outlook 2010?

A: That’s an easy one! I absolutely love the new Outlook Social Connector. I’m a big fan of social networking. Now I am able to see directly from my incoming emails whether or not I am connected with the sender. My incoming emails include the photographs of the people I am connected to, as well as updates from their sites which makes emailing feel so much more personal. And, if we’re not already connected, I can send out an invitation at the click of a button. As an extra bonus, the incoming email now provides me with a list of the previous email I’ve received from the sender as well as a list of any attachments they might have previously sent. How cool is that?