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Your business may involve creating and sending contracts to your clients—but the problem with using Microsoft Word documents for contracts is that they can be easily altered. It’s important to know when you receive a contract back from your clients that it’s the exact same contract you sent them.
In this week’s Monday Productivity Pointers, I’m going to show you how easy it is to turn your Word document into an unalterable PDF file right from within Microsoft Word. While it’s not impossible to alter a PDF file, it’s far more challenging, which is why PDF is becoming the industry standard file format for sending contracts over email.
Published by lynda.com | Tuesday, November 5th, 2013
Document templates in Microsoft Word 2013 are a big time-saver—especially when the documents you’re writing on a day-to-day basis have the same structure and format, like invoices or standard email replies.
A template is something you create once but can use over and over again. Using a Word template will save you time—and eliminate the hassle of starting from scratch each time.
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If you use Microsoft Word frequently, you probably find yourself typing and inserting many of the same things over and over. Frequently used assets like page headers, signature lines, branding graphics, and favorite layout elements can be a real time-drain when you have to enter them manually every time. That’s where AutoText comes in. By using this often overlooked feature of Word, you can easily create reusable blocks of text, tables, images, preformatted paragraphs, and more.
Styles is a catch-all term that refers to a set of particulars like font size, color, effects, etc. that can be saved and applied over and over again. With no need to re-set your style preferences every time, you can save your sanity, your wrists, and perhaps most importantly, your time. Variations on the styles feature exist in many different applications, from word processors, to graphic design applications, to web-page authoring programs. For this week’s Featured Five, I’ve selected five free movies that reveal how styles can help you work more efficiently in five different creative applications.
1. Creating your first style with Microsoft Word
It’s quite possible that the first time most of us encounter the concept of a style is in Microsoft Word, where it can be very handy to establish font type, color, and size styles for various repeating elements of a document. In Word 2010: Styles in Depth,Mariann Siegert covers the whole gamut of style tools that Word provides. Here’s an unlocked excerpt from chapter one of the course that demonstrates how to create your first style:
2. Applying styles to objects with Adobe InDesign
InDesign, Adobe’s layout program, allows you to create five different kinds of styles, depending on what kind of elements need to have repeat formatting, and you aren’t just limited to creating text styles. In this excerpt from chapter five of InDesign Styles in Depth, Michael Murphy introduces object styles, which allow you to repeat the created attributes of your specially designed frames:
3. The nuances of style creation in Adobe Illustrator
Of course, InDesign isn’t the only place you may be working with text elements that would benefit from style creation. In this video from chapter six of Illustrator Insider Training: Type and Text, Mordy Golding takes a look at the particulars of working with text styles in Illustrator:
4. New styles features in Adobe Photoshop CS6 beta
For those of you who have struggled with managing your text settings and effects within Photoshop, your day has finally come. In the latest latest beta version of Photoshop, character and paragraph styles have finally arrived. As with any new feature, there’s a little bit of a learning curve. In this movie from Photoshop CS6 Beta Preview, Deke McClelland gives an overview of the new Photoshop text and style enhancements feature. (Note: For a limited time this course is completely unlocked, so consider checking it out as my featured five-plus bonus of the week.)
5. Creating styles for an entire website in Dreamweaver
You can efficiently establish a consistent look for every similar element in your entire web site by using Creative Style Sheets (CSS) in Dreamweaver. In this excerpt from chapter six of Dreamweaver CS5 Essential Training, James Williamson takes you on a tour of the CSS Styles panel and reveals how much time can be saved by establishing consistent styles for your site.
Feeling inspired to explore some of the uncharted learning paths on your own to-do list? Remember, 10 percent of all lynda.com content is free to try. Just click on any of the blue links on any course table of contents page in our library.
I’ll be back next week with five more free selections. In the mean time, have you recently seen any free movies from lynda.com you’d like to share?
In Office 2010 Beta Preview, David Rivers offers a taste of the enhancements and new features in Microsoft Office 2010. He explores the improved Ribbon, which is now customizable in each application in the suite. In Word, he discusses the expanded search function, in-document image editing, and the introduction of OpenType fonts.
David shows off the expanded filters and conditional formatting in Excel, and the ability to add screenshots and animation in PowerPoint. Access now includes the ability to create pre-built database modules, and David shows how to integrate and re-use these assets in an example database. Last but not least, he reviews the enhancements to Outlook and OneNote, which can link notes to all the applications in the suite. View the full course and let us know what you think.