Posts Tagged ‘Google’

Living with Google Glass

Published by | Tuesday, April 15th, 2014

Doug Winnie - Living with Google Glass

Living in San Francisco, you see people wearing Google Glass often: at coffee shops, at restaurants, on trains. The Glass Explorer program, a group of people invited by Google to purchase Glass before its official release, has been expanding over time. As a result, thousands of Explorers are now using Google Glass and informing Google on how to improve it.

I’m part of the program myself, having received my Glass invitation in December. So I plunked down my $1,500 and went to the Google Glass office in San Francisco to pick it up. The “fitting,” as they called it, took place in a cavernous and sparse office building near the Embarcadero with sweeping views of the San Francisco Bay Bridge. A Glass-wearing representative helped me through the setup process then showed me how to connect it to my phone. Afterwards, I was turned loose to wander the streets of San Francisco with my new piece of fancy eyewear.

But instead—I put it away.

How to install Google Analytics to WordPress in 5 minutes

Published by | Monday, April 14th, 2014

Install Google Analytics into WordPress in 5 minutes

If you can copy and paste text, you can install Google Analytics to WordPress. All you need is an established self-hosted website or blog, a Google Analytics account, and five minutes or less.

Note: You can only install Google Analytics on self-hosted sites and blogs. WordPress-hosted blogs won’t let you alter your header file or otherwise make low-level changes to your website infrastructure.

Introducing Google Glass

Published by | Friday, April 11th, 2014

Introducing Google Glass

Have you got your eye on Google Glass? Google recently announced that anyone in the United States can apply to become part of its Glass Explorer Program and order the $1,500 device starting at 9 a.m. EST on Tuesday, April 15. Prepare for this exciting new release with a first look at the popular wearable computing device’s features and functionality in our new course Introducing Google Glass, available today.

Recent changes to the Google navigation bar

Published by | Monday, November 11th, 2013

The new Google app menu

If you use multiple Google Apps, such as Google Drive, Gmail, Calendar, and YouTube, you might have noticed that the way you switch between products on Google product pages has recently changed.

Previously, the list of Google Apps could be found in a black bar across the top left of the page; you could easily switch between the various apps this way. Last week the black bar disappeared, but don’t worry—you can still toggle back and forth quickly between Google apps.

Monday Productivity Pointers: Monitor your online reputation with Google

Published by | Monday, June 3rd, 2013

You’ve heard it before, but it can’t be overstated: Your online reputation matters. Just like a credit score calculates your spending and payback habits, your online reputation gives potential employers invaluable data for measuring your character.

It’s one thing to be conscientious about what you say about yourself online—but you should also be aware of what others are saying about you. I’m not talking about Facebook, where you’re notified when people tag you and you can easily untag yourself. I’m talking about less obvious cases, such as a club in which the leader posts the entire club directory—including your name, address, and telephone number—online, unaware that Google is indexing the entire list for public consumption.

In this week’s first Monday Productivity Pointers video, I’ll show you how to find out what’s being posted about you online, and how you can stay on top of your online reputation effortlessly by setting up a Google Alert.

My second video this week will cover what to do if you find a result that concerns you. Did you know Google has a search index removal tool? I’ll go over how to locate the tool, and to follow the chain of website ownership command to get your reputation, privacy, and safety back to the way it should be.

Learn more:

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• All Monday Productivity Pointers on
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Monday Productivity Pointers: Measuring influence with Klout

Published by | Monday, May 20th, 2013

How much do you drive your social media contacts to act? To comment? To discuss, retweet, and share?

Klout is a web app that measures your online “clout”—that is, how influential you are on your social media contacts. You sign up for Klout, connect to all your social networks, and Klout gives you a number between 1 and 100 ranking your online social clout. A 1 would be a user who signed up for a service, but never used it. A 100 might apply to a well-known personality like Kim Kardashian. Your Klout score is always fluctuating based on your online activity (i.e., engaging, commenting, tweeting, and responding), which Klout refers to as “signals.” The score that Klout generates from these signals indicates how influential you are to your followers and friends.

In the first video, I offer some reasons why you might be interested in knowing your Klout score, and show you how to get your social media accounts connected to Klout to start measuring your score.

Sharing a Google Doc with a non-Google user

Published by | Saturday, September 15th, 2012

You’ve just completed a Google spreadsheet with charts, formulas, and data galore. Now you’re ready to share your spreadsheet with your colleagues and you realize that you don’t know whether or not they have a Google account. The good news is that there are many ways to share a Google Doc with a non-Google account holder.

The easiest solution is to simply ask your colleague(s) if they have a Google account. But in this case, we’ll assume that you either don’t have time to ask, you need to share a document with several colleagues under deadline, or it is a situation in which you simply can’t get that information ahead of time.


In this post, we’ll discuss three of the most common scenarios for sharing a Google Doc with a non-Google account holder, but first we should probably get clear on some vocabulary.

A Google account is not a Gmail account. A Google account is a unified sign-in system that gives one access to Google products like Docs, Groups, AdWords, and so on. A Google account can be associated with any email address—not just Gmail addresses. It’s very likely that the person you are trying to share a Doc with already has a Google account that they have created at one time or another.

A Doc is a Google document, spreadsheet, presentation, drawing, or form. Docs can only be edited within the Google Docs application. A Google account is a user name and password that allows a person to sign into Google Drive. This may be an @gmail account, a Google Apps account, or any email address associated with a Google account. You can associate any email address in the world with a Google Apps account.


Three scenarios for sharing a Doc with a non-Google account holder

Scenario one: You’ve created a document, spreadsheet, or presentation and you need to share the completed version with a non-Google user.

In this case the best thing to do is send the document as an email attachment. With the Doc open, click the File menu and choose Email as attachment. A dialog box will appear where you can adjust the format for the file, enter the email address of the recipient(s), and send a message along with the Doc.


You can send your Docs in the MS Office format, as text files, as HTML files, or even as PDFs.

This is the best option if you are sending a completed file, like a report. However, if your recipient makes edits to the file in Microsoft Excel or Word and sends it back to you, you can always convert the file from MS Office format back into a Google Doc to edit.

Scenario two: You need to share a doc with a group of people who do not have Google accounts and you would like them to make edits to the doc.

If this is the case, the best thing to do is to change the visibility options of the Doc to Anyone with a link. You can change the visibility options by opening your Doc, then clicking the Share button at the top right and selecting Change under the Who has access portion of the Sharing settings dialog box. This will bring up the Doc’s visibility options. Select the second option, Anyone with the link, and then select Can edit from the dropdown menu by Access. Finally, click Save to keep your changes.


Note: If you are a Google Apps users and you do not see the option Anyone with the link it may be that your Google Apps administrator has disabled this type of sharing. If this is the case, you should move on to scenario number three, below.

Once you click the Save button you will be back at the main sharing screen. Copy the link in the Link to share field. This is the link you should share with people who need to make edits to the Doc. Once you share the Link to share link, your editors will be able to access the Doc in edit mode without being asked to sign in. Do not share the URL you see in your browser’s URL menu because that is a private link only for you.

If you are in the Doc at the same time as another person, the people that do not have Google App accounts will show up as Anonymous User You’ll also see these non-Google people show up as anonymous users when you look at the revision history.


The anonymous users with which you share your Google Doc link do not automatically become what Google calls collaborators, so be aware that you will not be able to use the Email collaborators function (as mentioned in scenario one) if you share the Doc using the supplied link.

It should also be noted that it is a best practice to change the visibility settings of the Doc back to Private when people are done editing and the Doc is complete. That way, no one can use the link you shared to come back into the Doc later and make more changes.

I would not consider using the Link to share functionality a best practice for sharing confidential Docs because this system of sharing creates a link that anyone can access. If you need to share a confidential Doc, see scenario three, below.

Scenario three:You need a non-Google user to edit your Doc and you don’t have the option to change the Doc’s visibility settings to Anyone with the link. Or you need to share a confidential Doc with someone who does not have a Google account.

If you want to share a private Google Doc and you want to use the Google Doc editor to edit the file, and the Google Doc list to manage the file, then you should ask your contributor to create a Google account.

As mentioned aboved, a Google account is not a Gmail account, but rather a unified sign-in system that gives one access to Google products like Docs, Groups, AdWords, and so on. A Google account can be associated with any email address—not just Gmail addresses—and it’s likely that the person you are trying to share a Doc with already has a Google account that they have created at one time or another.

When you share a private Doc with someone they’ll be sent a link to the Doc via email. When they click on the Doc link they’ll be taken to a sign-in page where they can enter their Google account user name and password. If they don’t have a user name and password, they can click the Sign Up link to create a new Google account. With a Google account created, the person can now access the Google Doc that you have shared with them. They can receive email notifications about the file, and based on your permission settings, they can now edit the file online. When they have the Doc open, you will see their user name appear in the upper right-hand corner of your Doc, rather than the Anonymous User moniker that appears for non-Google editors.


These are the three best ways to share a Google Doc with a non-Google user. I would also keep in mind that as more and more people are using Google products in one way or another, it is very likely that many of the people you need to share a Doc with will already have a Google account.

To learn more about Google Docs and Google Drive, check out Google Drive Essential Training on

Curious about Google+? New course covers the basics

Published by | Tuesday, October 4th, 2011

When Google+ opened its doors to the public a few weeks ago, people flocked to the nascent social networking site. The service is evolving, and at this point it’s impossible to tell whether it will become a major player in the social networking space. But given Google’s reach, the service’s features (like customized sharing and video hangouts), and growing discontent with Facebook, many people are wondering what Google+ offers that the other social networking sites don’t.

If you’re one of the curious, Google+ First Look covers the basics and gets you up and running in the first 12 minutes. In the course, social media expert Adam Metz also shows how to sync your Google+ account with your other social media assets, like LinkedIn, Twitter, and Facebook, and reviews the service’s privacy controls.

We’ll be keeping a close eye on Google+ as it develops, and we’d love to hear from you if there’s something you’d like to learn about Google+—or any aspect of social media.