Posts Tagged ‘Google Apps’

Secure yourself when using cloud apps: Monday Productivity Pointers

Published by | Monday, February 10th, 2014
Enabling 2-step authentication to Google web apps

Explore Monday Productivity Pointers at lynda.com.

Here on Monday Productivity Pointers, I love to talk about cloud apps. I love using apps that you can access from anywhere—your computer, laptop, phone, or tablet. This week, we’ll discuss an important topic around cloud apps: how to secure yourself when using them. In my first video, I’ll show you how to enable two-step authentication, a more secure way of logging in, also referred to as “two-factor authentication.”

More and more cloud apps are offering two-step authentication. When you enable it, step one is to log in to the app with your user name and password as usual. You’ll then receive a text message on your phone from the cloud app itself, containing a second password. Step two is to go back into the app and enter that second password for access.

Recent changes to the Google navigation bar

Published by | Monday, November 11th, 2013

The new Google app menu

If you use multiple Google Apps, such as Google Drive, Gmail, Calendar, and YouTube, you might have noticed that the way you switch between products on Google product pages has recently changed.

Previously, the list of Google Apps could be found in a black bar across the top left of the page; you could easily switch between the various apps this way. Last week the black bar disappeared, but don’t worry—you can still toggle back and forth quickly between Google apps.

Monday Productivity Pointers: Using Google+ Hangouts

Published by | Monday, March 25th, 2013

Welcome to our new series Monday Productivity Pointers. Each week I’ll take a look at a different productivity tool and release two videos on the topic. These pointers can be a great way to test-drive tools and see if they’re right for you. But even if you’ve used them before, you’re likely to discover at least one feature that you probably didn’t know about!

I’ll share tools that I personally use all the time. They’ve helped me become more organized, professional, and mobile, and my hope is that they’ll do the same for you. From managing your finances with Mint.com to monitoring your online influence with Klout to creating presentations directly on the iPad with Keynote, check weekly to see what topic I’m covering and how it can help make you a more productive version of yourself. Do you have a tool you’d like me to cover? What’s your favorite online productivity tool? Let me know in the comments section below.

This week’s Monday Productivity Pointers is all about Google+ Hangouts.

Three things you didn’t know about Google Calendar

Published by | Friday, June 15th, 2012

If you have a Gmail account or a Google Apps account you can use Google Calendar to schedule meetings and tasks, and to share your calendar with friends or coworkers. While calendar may seem like one of the more straightforward applications in the Google Apps suite, Google has developed some new features for Calendar in the past year that you may have missed.

1. Appointment slots
You can now block off certain times on your calendar called appointments. When you block off an appointment slot, Google Calendar will generate a special URL that can be shared with friend and colleagues.  Those individuals can then view your open timeslots and book a meeting with you. This is great for teachers, managers, and service providers.

If you’re a lynda.com member, check out the Creating appointment slots video in chapter three of my Google Calendar Essential Training course.

 

2. Publishing your Google Calendar on your web site
If you run your business or organization with Google Calendar you may want to post a public calendar for your customers or the community to view. Using the Google Calendar publishing feature you can generate html code so that you can publish your calendar on your business or organization’s web site. Then, whenever you make changes to the events in Google Calendar, the events will automatically update on the site where you published your calendar. This is a great tool if you want to publish an events calendar, an open-house schedule, a class schedule, or your office hours.

If you’re a lynda.com member, check out the Publishing a calendar video in chapter 11 of my Google Calendar Essential Training course to learn more about publishing a calendar to a web site.

 

3. Booking shared resources with Google Calendar

Do you have shared resources like digital cameras, laptops, or cars within your organization? If you use Google Apps you can schedule these resources from within Google Calendar by using the Google Apps Administrator to enter a listing of your shared assets into the control panel of your Google Calendar. Then, when you want to book a resource, you can just select the Rooms tab from within the Event Details screen and you will see a listing of all the available shared resources. If the resource is available you will see a green sqaure, if it’s unavailable you will see a red square. Once you book the resource, it will be unavailable to others during that time. If you’re a lynda.com member, check out the Booking a resource or room video in chapter five of my Google Calendar Essential Training course to learn more about inputting and  booking shared resources.


Although we just finished completely rerecording our Google Calendar course to incorporate the latest 2012 updates, keep an eye out as we will continue to update it frequently as changes and updates emerge.

 

Interested in more?
• The full 2012 Google Calendar Essential Training course on lynda.com
• All business courses on lynda.com

lynda.com author events all week

Published by | Tuesday, March 16th, 2010

For those of you in the Washington DC area today, lynda.com author Robbie Carman will be speaking at the Washington DC Final Cut User Group meeting at 6:30 pm. The Final Cut Pro and Color expert will be talking about his recent book Video on a Mac, and demonstrate Color Grading techniques. Details available on the DCFCPUG site.

This Wednesday, lynda.com author and Google expert, Susan Cline is offering a free one-hour webinar on Google Forms on behalf of the Google apps solutions company Dito. Topics will include creating new forms, designing form questions, analyzing responses with Google Spreadsheets and more. Register today.

In honor of St. Patrick’s day, lynda.com author Jeff Foster has released a sneak peak video promo of his book, The Green Screen Handbook. Green indeed! Check out his trailer.

Join author Mordy Golding weekly for his new Adobe Illustrator webinar series, Fridays with Mordy. Each week Mordy will pick a different topic based on the user feedback he receives through his Twitter account. At 2 pm Eastern, each Friday, you can sit in and watch Mordy demo various Illustrator topics, and answer questions in a live webinar. For more information, and to check out his new weekly seminar, check out his blog.

Getting the most out of Google Apps: Docs Essential Training

Published by | Thursday, July 2nd, 2009

Professional Google Apps trainer Susan Cline takes us through the key features of this web-based application that allows users to create documents, spreadsheets, presentations, and forms that are stored online and accessible from any computer. Check out Google Apps: Docs Essential Training in the Online Training Library®.