Using Mac Mail More Efficiently: Monday Productivity Pointers

Published by | Monday, August 12th, 2013

Create Smart Mailboxes in Mac Mail

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If you use the native Apple Mail app, there’s a particularly helpful feature you should know about: Smart Mailboxes let you create a custom mailbox containing only messages that match the criteria you specify—no matter where they are in Mac Mail. For example, you can create a Smart Mailbox that contains only unread messages sent to you in the last week, or just the messages from your team members. In the first Monday Productivity Pointers video this week, I’ll show you how to create some basic Smart Mailboxes.


In the second, members-only video this week, I’ll take you through the additional settings you have available in Mac Mail to maximize your productivity. You’ll learn how to customize the view settings in Mail and navigate your mailboxes quickly using shortcuts, plus more tips to help you organize your email like a pro.

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One Response to “Using Mac Mail More Efficiently: Monday Productivity Pointers”

  1. Phil Mayer says:

    You should check out SquadMail which works like “Dropbox for email” and lets you share synchronized gmail labels (or email folders) with others.

    Instead of forwarding emails or CCing your entire team on each email, simply apply a shared label to as many emails as you’d like and they’ll show up in just the right place in your collaborators’ inbox.

    Additionally, each label gets its own email address that you can for example use to message groups of people or to receive automated emails such as newsletters or social network notifications.

    Last but not least, SquadMail lets you synchronize your labels with Dropbox and automatically extracts attachments and uploads them to the cloud storage.

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