InDesign Secrets: Creating a list using the Table of Contents feature

Published by | Thursday, February 7th, 2013

In this week’s free InDesign Secrets video, David Blatner reveals another use for the Table of Contents feature in Adobe InDesign: namely, that it’s not just a TOC creation tool, but it can also create a list from text tagged with a specific paragraph style throughout your document.

In this example, David shows you how to create a list of people included in your layout’s photographs by using a layer of hidden text.

1. First create captions for all your photographs.

2. Isolate the captions on a single layer in your document, assign the same unique paragraph style to all of them, and hide the visibility of the layer.

Assign the unique paragraph style to your captions

3. Choose Layout > Table of Contents to open the Table of Contents dialog.

4. Select the paragraph style you applied to your hidden text.

Select the paragraph style you applied to your hidden text

5. Check Include Text on Hidden Layers option and click OK.

Check Include Text on Hidden Layers option and click OK

This video is a great example of the TOC feature’s uses, but you could create a list of anything, such as a list of advertisers in a layout for a magazine or yearbook.

Looking for more InDesign insights? Join Anne-Marie Concepción in a lynda.com member-exclusive video called Threading a bunch of frames together quickly (and unthreading too).

And as always, David and Anne-Marie will be back in two weeks with more InDesign Secrets.

Interested in more?
• The entire InDesign Secrets biweekly series
• Courses by David Blatner and Anne-Marie Concepción on lynda.com
• All lynda.com InDesign courses

Suggested courses to watch next:
InDesign FX weekly series
InDesign CS6 Essential Training
• InDesign CS6 New Features

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